Deadline tracking. Nothing expires without warning.
Every compliance deadline in your operation, generated from your own records and alerted before it costs you.
A missed renewal can mean an out-of-service order or a failed audit. Dotra reads the records you already keep, drivers, vehicles, and federal filings, and builds your compliance calendar automatically. Then it works that calendar for you: escalating email and SMS reminders at 60, 30, and 7 days out, daily alerts through the final five days, and daily flags on anything overdue until it's fixed.
VV Trucking Company · USDOT 1234567
Upcoming deadlines
- 4days
Hazmat endorsement
Marcus Reed
- 14days
Medical card
Lina Ortega
- 22days
Annual DOT inspection
Truck 108
- 41days
UCR registration
Company filing
Compliance score
92%
The Problem
The calendar is the job. And nobody owns it.
A carrier's deadlines live in a dozen places. CDL and medical card expirations in driver files. Annual inspections and registrations in the shop. MCS-150, UCR, and Form 2290 in an email inbox or an accountant's head. IFTA every quarter. Clearinghouse queries every year. Miss one, and the first notice you get might be a roadside inspection or a letter from FMCSA.
How Dotra fixes it
The Dotra approach.
Dotra generates your deadlines instead of waiting for you to enter them. Add a driver and their CDL, medical card, and endorsement expirations go on the calendar. Add a truck and its inspection, registration, and maintenance dates follow. Tell Dotra which federal filings apply to you and the filing calendar builds itself, IFTA quarters and Form 2290 included.
Then Dotra works the calendar. Reminders go out by email and text at 60, 30, and 7 days before each due date, then every day through the final five. If something goes overdue, it gets flagged every day until it's resolved. When you fix it, Dotra confirms you're back in compliance. Nothing relies on someone remembering to check a spreadsheet.
How it works
Three steps between you and a missed deadline.
Your records build the calendar
Every driver, vehicle, and filing you add generates its own deadlines automatically. CDL expirations, DOT inspections, IFTA quarters, annual Clearinghouse queries, and dozens more.
Alerts escalate as dates close in
Email and SMS reminders at 60, 30, and 7 days out, then daily through the final five days. The closer the deadline, the louder Dotra gets.
Overdue items don't go quiet
Anything past due is flagged every day until it's resolved. When you fix it, Dotra confirms you're back in compliance.
What's inside
Built around the details that matter.
Auto-generated deadlines
Deadlines come from your own data. No manual calendar entry, no forgotten renewal dates.
Escalating alerts
Email and SMS at 60, 30, and 7 days out, then daily through the final five days before each due date.
Daily overdue flags
Overdue items are flagged every day until resolved, then Dotra confirms you're back in compliance.
Driver file deadlines
CDLs, medical certificates, endorsement expirations, and annual MVR reviews per driver.
Vehicle file deadlines
Annual DOT inspections, registrations, and preventive maintenance per truck.
Federal filing deadlines
MCS-150, UCR, IRP, Form 2290, insurance renewals, and IFTA quarters, matched to your operation.
Stop chasing paperwork
Put your compliance in one place.
Start a free trial. We'll set up your account within one business day, with your documents, before you commit to anything.
No card required.
FAQ
Common questions.
Plain answers to the questions carriers ask about Deadline Tracking.
See every FAQWhat deadlines does Dotra track?
Dotra tracks every recurring compliance deadline a carrier faces: CDL and medical certificate expirations, endorsement expirations, annual DOT vehicle inspections, registrations, preventive maintenance, federal filings (MCS-150, UCR, BOC-3, IRP, MCS-90, PHMSA hazmat registration, SCAC, Form 2290), insurance renewals, owner-operator lease renewals, IFTA quarters, annual FMCSA Clearinghouse queries, and quarterly random testing milestones.How does Dotra create deadlines?
Automatically, from your own records. When you add a driver, a vehicle, or a filing, Dotra generates the deadlines that record creates and keeps them reconciled as your data changes. You don't maintain a separate calendar.How do deadline alerts work?
Alerts go out by email and SMS at 60, 30, and 7 days before each due date, then daily through the final five days. Overdue items are flagged every day until they're resolved, and Dotra confirms when you're back in compliance.What's the difference between driver files, vehicle files, and federal filings?
Driver files cover the per-driver records FMCSA requires under 49 CFR Part 391: CDL, medical certificate, MVR reviews, and endorsements. Vehicle files cover per-truck obligations under Part 396: annual DOT inspections, registrations, and maintenance. Federal filings cover the company-level calendar: MCS-150, UCR, BOC-3, IRP, Form 2290, insurance, and IFTA. Dotra tracks all three on one dashboard.