Driver testing. Pool, results, and Clearinghouse in one place.
DOT drug and alcohol test records, random selections, and Clearinghouse query tracking, locked and audit-ready.
The DOT drug and alcohol testing program is dozens of moving parts: random selections, FMCSA Clearinghouse queries, pre-employment screens, post-accident documentation, follow-up testing for positives, and a chain of custody behind every result. Dotra is where you track, manage, and organize all of it on one dashboard, with records that can't be quietly edited after the fact.
Driver Testing
FMCSA program · 12 active drivers
Total YTD
24
Negative
22
Positive
1
Pending
1
Random Drug
100%
12 of 12 drivers
Random Alcohol
33%
4 of 12 drivers
Tests by Type (YTD)
The Problem
The drug program is small details. Until one of them is missing.
A late annual query. A missed random selection. A reasonable-suspicion test that nobody documented. The fines stack up because the program has dozens of micro-deadlines and most fleets manage it on a spreadsheet that someone has to remember to update.
How Dotra fixes it
The Dotra approach.
Dotra helps you manage the whole drug and alcohol program record in one place. Your random selection runs, your FMCSA Clearinghouse query deadlines (pre-employment and annual), your reasonable-suspicion documentation, and every test result sit on one dashboard. You see what's outstanding, what's complete, and what's next without spreadsheets.
When a positive test or refusal is logged, Dotra alerts your compliance manager and creates the 24-hour reporting deadline, then tracks the return-to-duty case: the SAP evaluation, the return-to-duty test, and the follow-up testing plan. Test records are immutable at the database level. Corrections add a new record that references the old one, so the audit trail is never broken.
One note on random testing: to comply with 49 CFR 382.305, every driver must be in a random pool of two or more covered drivers. An owner-operator who is the only driver can't run their own pool and must join a consortium (C/TPA). Carriers with two or more drivers can run their own. Either way, Dotra keeps the selection records, results, and deadlines organized.
How it works
From pool to log.
A continuous loop from enrollment to recorded result, with the FMCSA-required timing tracked at each handoff.
- 1
Enroll drivers
Add a driver and Dotra creates the pre-employment query deadline, then places the driver into your random testing pool.
- 2
Track selections and queries
Random selection runs, annual Clearinghouse query deadlines, and follow-up testing schedules sit on one dashboard with every deadline, driver, and status visible.
- 3
Log every result
Negatives, positives, refusals, follow-ups: every result is logged with its MRO verification status and chain-of-custody document, immutable once recorded.
What's inside
Built around the details that matter.
Random selection records
Every selection run is retained as evidence under 49 CFR 382.305: date, type, pool size, required count, and the drivers selected.
Pre-employment & annual queries
Clearinghouse query records and deadlines tracked per driver under 49 CFR 382.701, with the next query date always visible.
Immutable test records
Test results can't be edited or deleted once logged. Corrections add a new record that references the original, preserving the full lineage.
Post-accident & reasonable-suspicion
Reasonable-suspicion observations documented with supervisor training confirmed, and post-accident testing tracked on your incident records.
Deadline tracking
Quarterly random testing milestones, annual query dates, follow-up testing schedules, and the 24-hour reporting deadline after a positive or refusal.
Audit-ready program records
Selections, results, MRO letters, chain-of-custody documents, and return-to-duty cases, organized and ready when an auditor asks.
Stop chasing paperwork
Put your compliance in one place.
Start a free trial. We'll set up your account within one business day, with your documents, before you commit to anything.
No card required.
What is a DOT drug test?
A DOT drug test is the federally regulated screen that every CDL driver must pass at pre-employment, plus random selections, post-accident, reasonable suspicion, return-to-duty, and follow-up testing. Results flow through certified Medical Review Officers. You run your testing program through certified collectors and labs; Dotra is where every selection, result, and verification gets recorded and tracked.What drugs are on a DOT drug test?
The DOT 5-panel screens for marijuana, cocaine, opiates (including codeine, morphine, heroin, hydrocodone, hydromorphone, oxycodone, oxymorphone), amphetamines (including methamphetamine and MDMA), and phencyclidine (PCP).What happens if you fail a DOT drug test?
A driver who fails or refuses a DOT drug test must be immediately removed from safety-sensitive duties, reported to the FMCSA Clearinghouse, and complete the return-to-duty process with a Substance Abuse Professional before becoming eligible to drive again. Dotra tracks every step of the program.Can an owner-operator run their own random testing program?
No. To comply with 49 CFR 382.305, every CDL driver must be in a random testing pool of two or more covered drivers, so an owner-operator who is the only driver must join a consortium (C/TPA) for random testing. Carriers with two or more drivers can run their own pool. Dotra tracks the program records either way: selections, results, Clearinghouse queries, and deadlines.Is Dotra a drug testing consortium or C/TPA?
No. Dotra is recordkeeping and tracking software, not a Consortium/Third-Party Administrator. You keep your relationships with your collectors, labs, MROs, and consortium if you use one. Dotra is where the program's records, selections, results, verifications, and deadlines live, organized and audit-ready.Who is exempt from the FMCSA Clearinghouse?
Drivers operating commercial motor vehicles that don't require a CDL or CLP under 49 CFR Part 382 are generally outside Clearinghouse scope, and certain intrastate operators participate through state-equivalent programs. Most interstate CDL drivers and their employers are required to participate.