Driver files. Every driver, qualified and current.
Driver qualification (DQ) files, CDLs, medical cards, MVR reviews, and endorsements, tracked per driver and audit-ready.
FMCSA requires a complete driver qualification file (DQ file) for every CDL driver you run, and every piece of it expires on its own schedule. Dotra keeps each driver's records in one place: CDL and endorsement expirations, medical certificate, annual MVR review dates, and previous-employer verifications. When something is due to expire, you hear about it at 60, 30, and 7 days out, then daily through the final five.
Driver file
Marcus Reed
- Current
CDL · Class A · TX
Expires Nov 12, 2026
- Renew soon
Medical certificate
Expires in 14 days
- Action needed
Hazmat endorsement
Expires in 4 days
- On track
Annual MVR review
Next review Mar 03, 2027
The Problem
One expired card can park a driver. And the load with him.
A medical card that lapsed last Tuesday. A hazmat endorsement nobody remembered had its own expiration date. An annual MVR review that never got dated. Driver files fail quietly, one document at a time, and the failure usually surfaces at a roadside inspection or in an audit, when it's too late to fix cheap.
How Dotra fixes it
The Dotra approach.
Dotra gives every driver one record that holds everything 49 CFR Part 391 asks for. CDL number, state, and expiration. Medical certificate expiration. Each endorsement, hazmat, tanker, doubles and triples, passenger, tracked with its own expiration date. The annual MVR review, dated one year from the last review so the next one is never a guess. Previous-employer verifications under 391.23, logged with who was contacted, when, and what came back.
Upload a document and Dotra's AI reads it and pre-fills the details, license number, expiration date, document type. You review and confirm before anything is saved, so the record is right and you stay in control. From there, every expiration goes on the deadline calendar automatically.
How it works
From hire to audit-ready.
Every driver you add builds their own qualification file, and every date in it lands on the deadline calendar.
- 1
Add the driver
Name, CDL, medical card, endorsements, hire date. Dotra creates the driver record and generates every expiration deadline from it.
- 2
Upload the documents
CDL copies, medical certificates, MVRs, applications, road tests. Dotra's AI pre-fills the details from each document and you confirm them before they're saved.
- 3
Stay ahead of every date
CDL, medical card, endorsement, and MVR review deadlines alert by email and SMS at 60, 30, and 7 days out, then daily through the final five.
What's inside
Built around the details that matter.
Complete DQ files
Every Part 391 record per driver: CDL, medical certificate, MVRs, applications, road tests, and verifications, in one place.
CDL & endorsement tracking
License expiration plus per-endorsement dates for hazmat, tanker, doubles/triples, and passenger.
Medical certificate tracking
Med card expiration and examiner details tracked per driver, with alerts before a card lapses.
Annual MVR review dating
Dotra dates the next annual review one year from the last one under 49 CFR 391.25, and reminds you before it's due.
Previous-employer verifications
391.23 safety performance inquiries logged with employer, contact date, method, and response status.
AI document scanning
Upload a CDL, med card, or MVR and Dotra pre-fills the details. You confirm before anything is saved.
Stop chasing paperwork
Put your compliance in one place.
Start a free trial. We'll set up your account within one business day, with your documents, before you commit to anything.
No card required.
What is a driver qualification file?
A driver qualification file (DQ file) is the FMCSA-required record carriers keep for every CDL driver. It documents the driver's employment application, motor vehicle records, road tests, medical certificates, and the other items 49 CFR 391 requires. Dotra keeps every driver's file in one record with automatic expiration alerts.What goes in a DQ file under 49 CFR 391?
A complete DQ file includes the driver's application for employment, three years of motor vehicle records, the medical examiner's certificate, a road test certificate or equivalent, the annual review of driving record, and any certifications required for the driver's role. Dotra tracks each item and flags missing pieces before an audit catches them.What is an MVR check?
An MVR check pulls a driver's motor vehicle record from their licensing state. FMCSA requires carriers to pull MVRs at hire and review them at least once every 12 months. Pulling MVRs requires driver consent and a permissible purpose under the DPPA, so Dotra doesn't pull them on its own. Instead, Dotra dates each driver's next annual review, reminds you before it's due, and stores every MVR you upload in the driver's record.Does Dotra track endorsement expirations?
Yes. Each endorsement, hazmat, tanker, doubles/triples, and passenger, is tracked with its own expiration date per driver, and each date generates its own deadline alerts. An endorsement that expires on a different schedule than the CDL never slips through.How does the AI document scanning work?
When you upload a recognized document like a CDL, medical certificate, or MVR, Dotra's AI reads it and pre-fills the key details: license number, state, expiration dates, document type. You review and confirm the values before anything is written to the record. If a scan fails, you enter the details manually.