Non-CDL Fleets
Dotra for Non-CDL Fleets.
Built for the companies that run work trucks, not big rigs.
If your company operates vehicles rated 10,001 to 26,000 lbs and holds a USDOT number, federal motor carrier rules apply to you even though your drivers don't need a CDL. Dotra tracks every one of those obligations in one place.
A USDOT number comes with rules, CDL or not.
HVAC, plumbing, and electrical contractors. Appliance and furniture delivery. Manufacturers running box trucks between plants. Landscapers pulling loaded trailers. If the vehicle or the combination is rated over 10,000 lbs and it crosses state lines for work, FMCSA treats you as a motor carrier, the same as it treats a trucking company.
Most companies don't learn this from FMCSA. They learn it at a roadside inspection, an insurance renewal, or after a crash, when the fine arrives with the lesson attached. It shouldn't work that way. Dotra exists so you know what applies to your fleet before an officer or an underwriter tells you.
What still applies without a CDL.
More than most owners expect. Every driver of a 10,001 lb or heavier vehicle needs a driver qualification file: an employment application, a motor vehicle record pulled at hire and every year after, a road test, and a current DOT medical card. And unlike a CDL holder, whose medical certificate lives on their state record, your drivers' physical med cards have to be kept in the file.
The company side stacks up too. The MCS-150 biennial update that keeps your USDOT number active. UCR registration every year. Annual vehicle inspections and maintenance files for every truck. An accident register. Insurance minimums. And hours-of-service rules still apply, though most non-CDL crews working within 150 air-miles and back within 14 hours can skip ELDs and keep simple time records instead.
None of this is hard on its own. It's hard because it lives in eight places and nobody's full-time job is watching it. Dotra puts every file and every date in one place and tells you before anything goes stale.
What doesn't apply, and what Dotra does about it.
Some of the heaviest requirements in trucking stop at the CDL line. DOT drug and alcohol testing applies only to drivers who need a CDL, so a fleet with no CDL vehicles doesn't need a testing program or Clearinghouse queries. IFTA fuel tax and IRP registration start above 26,000 lbs too. One catch worth knowing: a truck with three or more axles, or a truck pulling a trailer where the combination tops 26,000 lbs, still qualifies for IFTA and IRP even when the truck alone doesn't.
Dotra is built around what your fleet actually owes, not a checklist written for long-haul carriers. You track the obligations that apply to you, and the rest of the platform is already there the day you add a 26,001 lb truck and cross into CDL territory. Your compliance system shouldn't have to change just because your fleet grew.
Everything you need to stay compliant.
One platform that tracks every deadline, every document, and every rule change in your operation.
Driver qualification files
DQ files, MVRs, medical cards, and licenses in one place. Non-CDL drivers of vehicles over 10,000 lbs need them too, and Dotra keeps every file current.
Vehicle files
Annual DOT inspections, registrations, preventive maintenance, and driver inspection reports per vehicle, with every date on the calendar.
Escalating deadline alerts
Texts and emails at 60, 30, and 7 days out, then daily through the final five. Every renewal and filing deadline reaches you before it turns into a violation.
USDOT & UCR updates
Biennial MCS-150 updates and UCR renewals, tracked and alerted before your USDOT number lapses.
Insurance tracking
Policies filed with carrier, coverage amount, and renewal date, flagged if coverage falls below the required minimum.
Safety profile monitoring
Your FMCSA safety rating, out-of-service rates, crash history, and ISS score, checked daily. See changes before your insurer does.
Dotra Intelligence
AI that reads FMCSA rule changes and turns them into plain next steps for your operation.
AI Compliance Assistant
Ask anything about your own operation and get answers from your live data, any hour. No safety consultant on retainer required.
One-click audit exports
When an auditor asks, hand over a clean PDF in seconds. Every file, every date, every signature, ready for a DOT audit.
Compliance Center
Everything above lives in one place. Every document, deadline, and filing for your operation, organized so you always know where a record is and what state it's in. No binders, no shared drives, no glove box.
Pricing
Same product, same price.
Pricing is by vehicle count, not license type. Everything included, no multi-year contract.
50+ vehicles
Custom pricing.
Priced around your operation, your crews, and your compliance workload.
A short questionnaire, then we call you.
Stop chasing paperwork
Put your compliance in one place.
Start a free trial. We'll set up your account within one business day, with your documents, before you commit to anything.
No card required.